ARTICLE I – NAME, AUTHORITY AND RESPONSIBILITIES
Section 1- Name The name of the organization: National Association of Victim Assistance in Corrections.
Section 2 - Responsibility
The Mission: Providing a national voice for corrections-based victim services.
ARTICLE II – MEMBERSHIP
Section 1- Composition
Section 2- Tiers of Membership/Fees
ARTICLE III – OFFICERS AND COMMITTEES
Section 1- Officers
A chair shall be elected by the membership. The chair must be the Director or Administrator of a Corrections-based Victim Service Program. Elections will be held every two years. The elective term of the Chair shall be for the duration of twenty-four calendar months. It shall be possible for a person to be renominated and to serve for more than one term.
A Vice-Chair shall be elected by the membership of serve in the absence, inability, or resignation of the Chair. The vice-chair must be the Director or Administrator of a Corrections based Victim Service Program.The elective term of the Vice-Chair shall be for the duration of twenty-four calendar months. It shall be possible for a person to be renominated and to serve more than one term.
A secretary shall be elected by and from the membership. The Secretary shall be responsible for taking minutes. The secretary shall forward the minutes of the meeting to members no later than seven days prior to the next meeting, which requirement may be waived by the membership at a subsequent meeting. The minutes shall be submitted to the membership for approval at the next meeting. Copies of the minutes shall be promptly sent to anyone who requests them.
A Treasurer shall be elected by and from the membership. The elective term of the
treasurer shall be for the duration of 24 calendar months.
Section 2- Committee Structure A. Standing Committee
There shall be the following Standing Committees:
B. Executive Committee
C. Special Committees
ARTICLE IV – MEETINGS
Section 1 - Regular Meetings
There shall be at least one meeting of the full membership annually. Meetings shall be held at a location and time to be determined by the Chair and approved by the membership. Meetings may be held via videoconference. The Chair shall have the discretion to cancel or reschedule any regular meeting by written notice within a reasonable time prior to the meeting. Members shall be notified of the time and place of all such meetings at least seven days prior to the meeting date.
Section 2 - Special Meetings
Special meetings may be called at the discretion of the Chair or by a written request of at least five members. An agenda, together with a notice of the time and place of any such meeting, must be provided the members at least seven days in advance. Only matters contained in the agenda will be shall be voted on at any special meeting. The Chair shall have the discretion to cancel any special meeting, provided that such meetings called by the members are canceled only with their consent.
Section 3 - Quorum
One-fourth of the members shall constitute a quorum at meetings of the full committee.
Section 4 - Regular Meetings
After a quorum is announced, a majority of those voting (defined as to those who cast “yes” or ”no” votes) on a motion shall be sufficient to pass the motion and make it the official act. The Chair or any member may call for a roll call vote on any motion. The minutes shall reflect the results of each roll call vote and the vote on any motion to approve, deny, or postpone consideration of a proposal for grant funds.
Section 5 - Meetings - Agenda
The Chair shall be responsible for the preparation and distribution of the agenda for all meetings. The agenda shall be mailed to members not less than seven days in advance of scheduled meetings. Minutes shall be kept of all regular, special and committee meetings. They shall indicate the itemsdiscussed and action taken. The minutes shall be provided to members prior to the next meeting, at which time they shall be considered for approval. The minutes of each committee meeting shall be provided to members of the committee prior to the next meeting of the committee, at which time they shall be considered for approval.
Section 6 - Attendance
The Chair will recommend the replacement of any member who misses more than three (3) consecutive regular meetings.
Section 7 - Meetings - Agenda
All matters of procedure not covered by these Bylaws or by resolution of the membership shall be governed by Robert’s Rules of Order, newly revised.
ARTICLE V – AMENDMENT OF BYLAWS
Section 1 - Procedure
These Bylaws may be amended or revised at any regular or special meeting by a majority vote of the members present, provided that any proposed amendment or revision shall have been distributed to the members at least seven days prior to the meeting.
National Association of Victim Assistance in Corrections
212 S. Market
Wichita, KS 67202